Employee Notification Archives - ALICE Receptionist

Visitors can check-in using ALICE Receptionist as soon as they arrive. Once checked-in a visitor badge is printed and notifications are sent to employees to alert them of the visitors arrival. Key Visitor Management features include:

Guest Scheduling • Self Check-in • Fast Track Check-in
• Verification • Notification • Induction • Badges

Guest Scheduling

ALICE Receptionist offers a number of options for pre-scheduling guests and groups of guests for faster check-in when they arrive at your building.

Scheduling a guest
To schedule a guest, simply send a calendar invite from MS Outlook or Google Calendar and .cc the ALICE Receptionist email account. You can also upload an entire list of guests using the .csv import feature. When using the .csv import, groups can also be defined in order to enable a group check-in once the group arrives.

Guest Confirmation
ALICE sends email confirmations to your guests along with a unique code they can use to pre-fill their personal information before they check-in.

Guest List Import
Import a bulk list of guests for check-in at a future date. You can also specify which guest belongs to a group to enable group check-in. Guests who are scheduled will receive a system generated invite email from the ALICE system which includes a check-in code for Fast Track check-in when they arrive.

Visitor Self-Check In

Guests who do not have a scheduled appointment can use the onscreen keyboard or scan a drivers license to complete the registration process.

Guest Information
ALICE collects information including Name, Organization and Contact number for each guest.

ID Scanning
ALICE can scan guest drivers licenses to collect and verify the identity of the guest.

CUSTOM FIELDS
ALICE allows companies to define custom fields to collect information from guests as part of the check-in process. Fields such as Citizenship, Email Address, and Phone Number are a few common examples.

Visitor Badges
ALICE prints self-adhesive visitors badges for each guest.

Reports
ALICE provides on-demand reporting on guest activity data.

Fast Track Check-In

Faster check-in for Registered Visitors, Return Guests, Scheduled Guests and Groups.

Registered Visitors
Registered visitors can Fast Track check-in by simply scanning a QR code or typing in their visitor code, provided from the ALICE system.

Group Check-In
Groups who are checking in together can use a group code to have one individual check-in for the entire group.

Scheduled Guests
Guest who have been pre-scheduled can Fast Track check-in using the appointment code generated by ALICE and delivered to them via email before their visit.

Guest Photo
ALICE can collect a photo of the guest as they check-in. The guest photo is included on the visitor badge when printed.

Visitor Verification

Verify guests and visitors and alert designated employees when guests are matched against screening databases during check-in.

ID Scanning
With the ID Scanning feature, ALICE is able to scan a guest’s government ID (lrivers license). ALICE can validate the ID and use the information collected to fill in the check-in form.

Visitor Screening
With the Visitor Screening feature, ALICE can screen visitors against the US Consolidated Screening list and prevent them from completing a self-check in while alerting a designated employee that a visitor was found on the consolidated screening list.

Employee Notifications

ALICE notifies employees when visitors arrive, check in or use the employee directory to call employees.

Text/Email Notifications
When guests check in, ALICE notifies employees by either a mobile text message or email.

Live Video/Audio Call Notifications
When visitors use the Employee Directory, they can call an employee. Employees can receive a video calls on their PC or a phone call to their desk or mobile phone.

Induction Document

Induction Documents

Verify guests and visitors and alert designated employees when guests are matched against screening databases during check-in.

Documents
Induction documents can be any .PDF form that your organization may need visitors to review during the check-in process. If desired, a signature can be required.

Videos
Induction videos are useful for organization who need to present safety information or other types of video content before visitors is allowed in the building.

Acknowledgment valid till
Both induction documents and videos can be assigned a period for which the visitors acknowledgment is valid. If set, Alice will not present the induction document or video to the returning visitor again until the valid date has expired. Acknowledgment valid periods can be set for weeks, months and years.

Visitor Badges

Visitor Badges are printed for each successful visitor check-in.

Visitor Badges
When a guests completes the check in process, ALICE will print a visitor badge with adhesive backing. The visitor badge can include information such as:

Photo
Name
Organization
US Citizen status
Checked-in date & time

Media

What does ALICE Receptionist do? Watch these great videos and find out how ALICE is going to revolutionize your front desk or lobby!

Visitors can check-in using ALICE Receptionist as soon as they arrive. Once checked-in a visitor badge is printed and notifications are sent to employees to alert them of the visitors arrival. Key Visitor Management features include:

Guest Scheduling • Self Check-in • Fast Track Check-in
• Verification • Notification • Induction • Badges

Guest Scheduling

ALICE Receptionist offers a number of options for pre-scheduling guests and groups of guests for faster check-in when they arrive at your building.

Visitor Self-Check In

Guests who do not have a scheduled appointment can use the onscreen keyboard or scan a drivers license to complete the registration process.

Fast Track Check-In

Faster check-in for Registered Visitors, Return Guests, Scheduled Guests and Groups.

Visitor Verification

Verify guests and visitors and alert designated employees when guests are matched against screening databases during check-in.

Employee Notifications

ALICE notifies employees when visitors arrive, check in or use the employee directory to call employees.

Induction Documents

Verify guests and visitors and alert designated employees when guests are matched against screening databases during check-in.

Visitor Badges

Visitor Badges are printed for each successful visitor check-in.

ALICE Receptionist serves as the receptionist for your office or building entrance. Alice greets visitors, provides information and quickly connects employees with visitors using audio or video calls. The ALICE Receptionist system accomplishes this following three simple actions:

Detect • Greet • Connect

Visitor Detection

With visitor motion detection technology, ALICE knows when a visitor has walked into its detection range and greets the guest with a prerecorded welcome video.

Visitor Greeting

Once the visitor motion detection identifies a visitor entering the area, ALICE will greet the visitor with a welcome video. ALICE offers 5 English speaking ALICE Personalities to choose from as well as 7 other ALICE personalities for Spanish, French, German, Chinese, Japanese, Dutch and Portuguese.

Connect Employees with Visitors

ALICE Receptionist calls company employees and connects them with the visitor at the ALICE Receptionist kiosk in the building lobby. Calls between employees and visitors can be both audio and video calls.

Media

What does ALICE Receptionist do? Watch these great videos and find out how ALICE is going to revolutionize your front desk or lobby!

Visitors can check-in using ALICE Receptionist as soon as they arrive. Once checked-in a visitor badge is printed and notifications are sent to employees to alert them of the visitors arrival. Key Visitor Management features include:

Guest Scheduling • Self Check-in • Fast Track Check-in • Verification • Notification • Induction • Badges

Guest Scheduling

ALICE Receptionist offers a number of options for pre-scheduling guests and groups of guests for faster check-in when they arrive at your building.

Visitor Self-Check In

Guests who do not have a scheduled appointment can use the onscreen keyboard or scan a drivers license to complete the registration process.

Fast Track Check-In

Faster check-in for Registered Visitors, Return Guests, Scheduled Guests and Groups.

Visitor Verification

Verify guests and visitors and alert designated employees when guests are matched against screening databases during check-in.

Employee Notifications

ALICE notifies employees when visitors arrive, check in or use the employee directory to call employees.

Induction Documents

Verify guests and visitors and alert designated employees when guests are matched against screening databases during check-in.

Visitor Badges

Visitor Badges are printed for each successful visitor check-in.

ALICE Receptionist serves as the receptionist for your office or building entrance. Alice greets visitors, provides information and quickly connects employees with visitors using audio or video calls. The ALICE Receptionist system accomplishes this following three simple actions:

Detect • Greet • Connect

Visitor Detection

With visitor motion detection technology, ALICE knows when a visitor has walked into its detection range and greets the guest with a prerecorded welcome video.

Visitor Greeting

Connect Employees with Visitors

ALICE Receptionist calls company employees and connects them with the visitor at the ALICE Receptionist kiosk in the building lobby. Calls between employees and visitors can be both audio and video calls.

Guest Scheduling • Self Check-in • Fast Track Check-in
• Verification • Notification • Induction • Badges