The perfect virtual receptionist system should recognize and greet visitors as soon as they enter your premises. It should offer a fast and straightforward check-in facility and help your guests contact your employees wherever they may be. In the era of COVID-19, virtual assistant software needs to ask vital questions about the visitor’s health. It must also display information to keep them and your workforce safe. This article asks if the ALICE virtual assistant system provides these features and more.
Read on to discover what sets ALICE apart. Then learn how your business can take advantage of our intuitive and powerful assistant.
A.L.I.C.E. stands for A Live Interactive Customer Experience. The acronym is a perfect description of what the service offers. The original name of the product was The Virtual Receptionist. However, that name only represented one aspect of the ALICE software, which have grown over the years. Not only is ALICE a virtual receptionist, but the software now offers a fully interactive visitor management experience. Features include motion-detection greetings, video and audio calling with remote employees, visitor check-ins and check-outs, and much more. But what are the elements that set ALICE apart from the competition? We’ve collated 7 of our customers’ favorite things that they love about ALICE Receptionist. Please keep reading to see how our products can also help remote workers and keep everyone protected.
Traditional receptionists greet visitors as they arrive and welcome them to the premises. ALICE Receptionist replicates this with ease using motion detection. ALICE automatically picks up when someone enters a particular area. That could include when they walk through the door or approach the desk or screen. A pre-recorded welcome video plays along with the check-in options, check-in options, an employee directory or other instructions.
There are no wires to trip over. No having to tap the screen to begin. Just a straightforward, professional welcome.
Unlike other lobby software, the ALICE virtual assistant offers 12 unique video personalities for you to choose from.
Select from five English-speaking avatars and seven non-English personalities. Languages include:
Avatars appear onscreen to provide information and guidance to visitors during the check-in process.
ALICE is available on hardware configurations to suit any lobby environment. Hardware option include, wall-mounted screens, kiosks, and desktop systems. They won’t take up much space and will fit perfectly alongside your existing decor.
If you want to offer a truly unique experience, try the custom personality video option. You can record your own avatar to include in the system. This custom option puts a familiar face on proceedings and can better promote your brand from the outset.
In the era of social distancing and health concerns, a virtual reception service helps to protect workers and guests.
ALICE offers several COVID-19 specific functions, including:
However, the most apparent advantage is social distancing. Removing a human from the equation eliminates a potential transmitter of the disease.
That means your visitors will feel more secure when they enter your building. And you won’t put your employees at risk.
COVID questionnaires also highlight issues regarding your visitors’ well-being. Queries on how they’re feeling or if they’ve been near an infectious person will prevent them from checking-in. Induction documents offer guidance and guidelines while they remain inside the building.
ALICE Virtual Receptionist facilitates easy audio and video communication between visitors and employees. The interactive directory offers a search facility to find any member of staff. A simple tap of the screen lets the visitor contact them. And they don’t even have to be in the same building. Our systems integrate with Skype for Business, desk phones, and mobiles. Guests can talk with employees through a live video regardless if the employee is in the office or working remotely. Alternatively, they can speak using audio-only. When the guest checks-in, ALICE can also send text or email alerts to employees.
That’s a ‘real’ virtual work environment.
ALICE goes one step further to speed up check-ins and keep things running safe and smooth. Pre-scheduling allows you to organize meetings well in advance. Simply schedule your guests through a calendar invite, and all guests get notified.
ALICE works with your email client such as Microsoft Outlook. Guest group check-ins are easy to facilitate in this way. As per CDC guidelines, the less human contact, the better within your work environment, ALICE lessens this substantially while improving the check-in process through pre-scheduling.
As mentioned above, ALICE speeds the check-in process for pre-booked groups and individuals. But what about new guests? Visitors can add their details to the system using the onscreen keyboard. Alternatively, they can scan their driver’s license to complete the check-in process. . A self-adhesive badge gets printed for the guest to wear during their stay. Badges, auto scanning, and reporting also provide a more secure working environment for everyone. Managers can view logs as required and spot unauthorized personnel.
What types of questions do your guests ask when they arrive? Perhaps they’re unsure of where to go. Or maybe they want to learn more about your products and services before their meeting. This situation is where ALICE excels. The system provides access to maps, company directories, and internal websites. It connects to a Cloud service to offer weather reports, local transport information, and calendar events. You can add whatever information you wish, like a photo slideshow of your company history or a video showcase of your inventory.
ALICE virtual receptionist offers dozens of essential features to help manage your guests. We’ve highlighted seven favorites, but how can you benefit from integrating ALICE into your business? By simply following our three-step process.
Step 1 is to get in touch.
Our agents will discuss your requirements and how ALICE can help. Feel free to ask your own questions like how to integrate your existing systems.
Step 2 sees our team creating a 100% free, no-obligation quote.
Everything’s customized, and there’s no hard sell.
Step 3 will have ALICE delivered, installed, and ready to go in your lobby.
We send the hardware and provide a support agent just for you. We’re available to get you online and train you on how to use the system.
See why our customers love ALICE.