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One of the earliest examples of artificial intelligence was created in 1951. AI has blossomed since then, and it has become a part of our everyday lives. AI comes in the form of many different software options and programs.

A common example of this is visitor management software. Visitor management technology is advanced enough to eliminate the need for a human receptionist. It is also more efficient and helpful than its human counterparts.

But what do you need to consider when choosing visitor management systems for your organizations? Keep reading more below to find out how you can make the right decision.

Is It Easy to Use?

Usability is a big part of what you need to consider when choosing visitor management solutions. Visitor management software should not be overly complicated to use. A complicated piece of software will do more harm than good.

You might need the software to start working right away. But there might be a mound of settings and functions you need to go through to make sure it works properly. It might be hard to access the system, or you might not understand what the software wants you to do.

This is not something you want to deal with when you’re trying to run an organization. A piece of software that is too hard to use is a waste of time. It will also produce unnecessary stress.

It is better to choose a visitor management software option that is very easy to use. Many software options are being designed to be as simple as possible. They might have a few buttons to get the software up and running.

This simplifies the entire process and ensures that you don’t get stuck on figuring out how to run the software.

Automated Functions

Because most of these systems run on AI, many of their functions are automated. There will be no need to do any of the heavy lifting yourself.

The software can instead do everything for you. This makes it easy to keep visitors organized and in check as they come in. The software can document how many visitors there are, when they arrived when they left, and so on.

This allows you to focus on other important aspects of your organization. You can occasionally check in with the software to make sure it’s doing what it’s supposed to do. The software also makes it easy to review past and current data.

Check the Online Customer Reviews

Customer reviews can tell you a lot about the quality and usability of a piece of software. Suppose you find a visitor management system that looks promising. It might seem that it has everything that you need.

But you may find that this product has mostly negative reviews when you look closer. The customers who bought the system may complain that it was far too complicated to use. Others might complain that the system didn’t do everything they were hoping it would do.

Others might be upset that the software was too expensive, too slow, and so on. You should never waste your money on a product that has mostly negative reviews. You will likely become another unhappy customer if you do so.

The Power of Positive Reviews

It is better to save your money until you find a product with mostly positive reviews. Positive reviewers might enthuse over how easy the software is to use. They might love that the software does almost everything for them and saves them time.

If hundreds or thousands of people love how a piece of software works, it will likely be a good choice for you. Avoid software options that have few to no reviews. These options might not be very attractive to most organizations, or they might not be professional.

It is best to opt for options that have more than a handful of reviews. This will allow you to see what many different people are saying about the product. This also makes it easier for you to narrow down your options.

Once you have a list of high-quality choices, you can narrow those down even further.

The Cost

It is important to make sure that the option you choose fits within your budget. Going out of your budget will likely make you regret your choice. There are many different options for visitor management systems, and all of them come at different prices.

Those with more numerous and advanced features will cost more. Those that are very basic will be more affordable, but they may not have what you need for your organization. This is why it is important to balance the quality of the system with the cost.

Choosing based on the cost alone is always a bad option. This is because the quality and capabilities of the software are more important than the cost. But if you consider all these factors at once, it will be easier to narrow your options.

It will also be easier to choose the best option for your organization’s needs.

Choosing Visitor Management Software

Visitor management software is a great thing to have if you are tired of having a traditional receptionist. This software can do everything a receptionist can do and more. It also works 24/7 without the need for a break.

But you need to consider various factors when choosing such software. Consider the reviews, the cost, and the usability before you make your choice. To learn more about it, check out our options

Between 2022 and 2028, visitor management systems are expected to grow by 10.1%

This shows just how important it is to have a good visitor experience. However, there are many benefits to using this type of software for your business.

Are you wondering if you need a visitor management system for your company? Keep reading to learn all you need to know about visitor management software.

What Is a Visitor Management System?

Visitor management software replaces the traditional manual method of bookkeeping to keep track of how many people come into your business. Normally, a business would use a paper book to keep track of the visitors.

However, with the right software, you can simplify this process and also ensure that you have a secure database.

This software can be customizable and flexible, so any business can use it for their business or space.

You’ll likely have an electronic visitor management system (VMS) that will log all of the information and store it in case you need analytics or audits to go back to.

You’ll also have an electronic sign-in system, which you can put on tablets and kiosks in your building. This way, visitors can check themselves in.

There are many features that come up with this software, but it will depend on what vendor you work with. For example, you can have badge printers, digital signing, facial recognition, email notifications, or the ability to categorize your visitors.

The system can also manage the flow of people in your business. You can track them and also get security notifications. If there is a red flag with someone being in your business who shouldn’t be, then you can take action before it’s too late.

How Does It Work?

A visitor management software will give your business a secure and safe way to manage your organization. You’ll make sure that everyone who comes to your business is supposed to be there, but you can also manage the flow of people in your company.

When you have a cloud-based system, a receptionist or security guard will manage the software system.

This software will also give you the chance to record and report about the people who come into the business. You can regulate where they can get access, and you’ll also have a list of people who are in your business at any point in time.

The Process

You’ll have to check the visitor management software guide from the vendor that you choose, but in general, most software works like this.

First, you’ll have a guest or employee sign in. There might be different ways that they can sign in. For example, you might automatically sign them in, or they’ll have to complete something at a kiosk

The guest or employee will have to enter their information and include details about why they’re there.

Once the guest or employee signs in, the software will notify security or reception to let them know that they signed in. Depending on the software, you can get a notification through email or SMS.

When a guest leaves, you can sign them out through the software as well. You can sign them out through the same methods you signed them in. It’s as simple as if you were entering and crossing their names off of a logbook.

Benefits of This System

There are many benefits to using this visitor management software, regardless of what type of business you’re running.

While it will keep your business secure and ensure that you’re not liable for anything, it’s also important for your brand.

Having a streamlined process will make people feel as if your business is professional and streamlined. The visitor experience can be very important for how people feel about your brand, and you want to make it as easy as possible for them.

This will also make your workflow more streamlined. You can have visitors check in when they want and even enable them to do it on their own phone or tablet.

When it’s streamlined, you also won’t have to deal with any long wait periods or lines, which can reduce the number of people in your lobby as well.

Some software will also automate this process, so you won’t need to have a full-time receptionist if you don’t want to. When you have part of this process automated, you can also save money on having multiple front-desk employees.

Instead, anyone working at a front desk will get to spend time doing other tasks. You’ll have automated the process of granting access privileges, welcoming people into the building, printing an ID badge, and logging any visitor data.

You’ll also be able to customize these systems according to the needs of your business. This way, you can make sure that you have the right solution implemented for your business.

Many of these software solutions also come with the option to customize the language. This way, you can communicate with new visitors who may not speak your language. That way, regardless of what language they speak, they will still receive an amazing experience.

Discover More Information About Visitor Management Systems

These are only a few things to know about visitor management systems, but there are many other things to consider.

If you want to enjoy all of these benefits, you need to choose the right vendor.

Check out our website to learn more about our visitor management systems and how they can work for your business.

Did you know that the top priority for 45.9 percent of businesses over the next year is customer experience? When you’re focusing on customer experience implementing visitor management software may seem counterintuitive. However, if used correctly, it can enhance the experience.

Are you worried that using this type of software will cause your business to lose human connection? Keep reading to learn why it actually improves the ability of your business to provide human connection.

The Importance of Human Connection for Businesses

Businesses rely on human connection to thrive. In a world where technology is constantly evolving, it’s important to remember the value of human interaction. A strong human connection can help you do the following:

• Build rapport with customers
• Create a positive work environment
• Foster innovation

Technology is a useful tool, but it can’t replace the value of human connection. When you connect with someone on a personal level, they’re more likely to trust and respect you. They’re also more likely to be loyal to your business and recommend your products or services to others.

Building rapport with customers is essential for any business. If customers don’t feel valued, they’re less likely to do business with you.

Technology will always be an important part of business, but the human connection should be a priority as well.

Can Visitor Management Software Replace a Receptionist?

The short answer is no, but they can assist receptionists and provide a better visitor experience.

Visitor management systems (VMS) can automate many of the tasks of a receptionist. This includes check-in, badge printing, and notifications. But they can’t replace the human connection that a good receptionist provides.

Receptionists are the face of your company to visitors, and they play an important role in creating a positive first impression. They’re also usually the first point of contact for employees. Therefore, they need to be able to handle questions and concerns with professionalism and courtesy.

VMS can help reduce receptionists’ workload by automating tasks such as check-in and badge printing. This frees up the receptionist to focus on providing a warm welcome to visitors and assisting with any questions or concerns.

While VMS can’t replace the human connection provided by a good receptionist, it can help make the overall visitor experience more positive and efficient.

The Benefits of Visitor Management Systems

Why should you use a visitor management system? There are many benefits when you use this tool correctly.

Improve the Sign-In Process

The first benefit of a visitor management system is the improvement in the sign-in process for visitors. With this system, you can easily check in and track visitors with greater accuracy.

This means that you can quickly identify who is on your premises and who has visited recently. You will also be able to get an overview of their visits and details from the system as well.

Enhance Security

Another great benefit of visitor management systems is increased security. By using a secure system, you can monitor who is entering and exiting your premises at all times.

This helps to protect your staff and possessions from potential theft or harm. It will also help to keep out unwanted visitors who may be looking to cause trouble or danger. Furthermore, you can use the system to prevent unauthorized access into certain areas by setting up access control lists.

Eliminate Paperwork

A visitor management system can eliminate paperwork. This is beneficial for both businesses and visitors alike. Instead of filling out paper forms, visitors can quickly fill out digital forms that are stored securely in the system database.

This makes it easier to keep track of all information related to visitors. It also saves time spent on manual labor associated with traditional methods like filing paperwork or data entry.

Free Up your Receptionist’s Time

Finally, the visitor management system will free up your receptionist’s time. With this system, they can quickly check in visitors and document all necessary information quickly and accurately.

This leaves them more time to focus on other important tasks, such as greeting visitors and answering any questions that they may have.

How to Balance Visitor Management Systems and Human Connection

It can be difficult to balance the need for security and the need for human connection, but it is important to find a balance that works for your organization. Here are some tips on how to balance visitor management systems and human connection:

Use Visitor Management Systems as a Tool, Not a Barrier

Visitor management systems should be used as a tool to help you manage visitors, not as a barrier between you and your visitors. If you use them as a barrier, it will only serve to alienate your visitors and make them feel like they are not welcome.

Train Your Staff on How to Use Visitor Management Systems

If you want your staff to be able to effectively use visitor management systems, you need to train them on how to use them. Make sure they understand how the system works and what information they need to input into the system.

Use Visitor Management Systems to Enhance Security, Not Replace It

Visitor management systems should be used to enhance security, not replace it. You should still have security measures in place, such as guards or security cameras. The visitor management system should be used in addition to these measures, not as a replacement for them.

Don’t Let Visitor Management Systems Overwhelm Your Staff

If your staff is overwhelmed by the visitor management system, it will only serve to frustrate them and make them less likely to use it properly. Make sure they understand the system and can use it without feeling overwhelmed.

Create a Welcoming Environment

When visitors come to your organization, they should feel welcome. Make sure your staff is friendly and helpful, and create an environment that makes people want to return.

Find the Right Visitor Management System for Your Offices

Balancing visitor management software and human connection helps create a welcoming atmosphere. It is important to ensure that the technology used for visitor check-in does not replace or undermine the importance of providing a warm, personalized welcome.

By finding ways to use contactless technologies while maintaining hospitality standards, organizations can create an efficient and secure experience while still making visitors feel at home.

Are you ready to experience the benefits of the right visitor management system? Find out why Alice Receptionist is the best choice with a free trial

What if a customer made up their mind about your business before they finished walking in?

It’s true. When a customer walks into your business, they form a lasting impression of everything they see in just 27 seconds. This is why it is so vital for you and your company to focus on ways you can improve visitor management.

The ultimate innovation in visitor management is the use of interactive technology. Are you curious as to what this interactive tech can do for you, your customers, and your business? Keep reading to discover the answers!

Better Safety and Security

One of the biggest concerns about your business is whether it is safe for everyone involved. And one of the biggest benefits of interactive visitor management is that it helps to provide a safer environment.

For example, many businesses use this technology to have customers “check-in” as soon as they arrive. This helps visitors, such as patients, save time because they can go ahead and provide info to your business. Meanwhile, your business gets to identify all visitors as soon as they walk through the door.

If there is an issue, including unauthorized visitors or belligerent customers who don’t want to check in, you’ll know right away. And you can have the issue rectified before it impacts your business.

More Personalized Customer Service

Whatever you sell, having a successful business is all about having good customer service. And one of the biggest benefits of interactive visitor management is that it improves your service in different ways.

For example, certain demographics enjoy the “self-service” aspect of interactive visitor tools. Millennials have preferred such options for some time, and this is now a preference among Gen Z as well.

And regardless of the generation, interactive self-service tools provide more info about customers to you and your staff. This helps you add a more personal touch to every single interaction with your customers.

Make Compliance a Breeze

Technology offers many solutions, but it sometimes creates new problems as well. For example, it’s exciting having all these different ways to collect and utilize customer data. But you now must make sure you are acting in accordance with the General Data Protection Regulations.

If you aren’t a legal expert, it’s easy to violate the GDPR. And such violations can land you and your company in some hot water!

However, making interactive customer management the first thing visitors see helps you with GDPR. You’ll be able to comply with the GDPR while benefiting from everything this tech has to offer.

Strategic Cost-Cutting

It’s easy to think of visitor management tools as expensive. This alone may be why you hesitate to use such tools. Therefore, you should know that this technology helps your company to save money.

For one thing, the interactive tech makes your current staff more productive. When staff has fewer responsibilities to attend to, they can make more productive use of their time.

The cost-cutting is also tied to efficiency. Your employees won’t just do a better job than before when they have more free time. They will also complete the tasks in front of them faster than ever before.

Finally, this tech helps to reduce the cost of processing each and every visitor. Over time, this translates to major savings for your business.

Saving Time

We touched on this earlier, but it’s worth highlighting how much time a business visitor management program can save. And that’s mostly because it helps to automate information-gathering that your business already has to do.

By now, you’ve probably seen many technological “solutions” to problems that don’t really exist. However, your business still needs to gather consumer information. And you always need to work on providing a better overall experience for your visitors.

These are things your existing employees would normally be taking care of. By freeing up their time, you create a highly-efficient office. And who doesn’t love a solution that can save both time and money?

Create a Snazzy First Impression

Before, we noted how someone visiting your business makes their minds up in under half a minute. By investing in the vest interactive visitor management technology, you can ensure that your impression is a good one.

How does visitor management tech do that? First of all, most visitors will be impressed that you have integrated technology like this into your business. It shows that your company is focused on the future rather than the past.

Second, this tech provides ways to help save the average customer time. There are plenty of businesses out there that love to waste customers’ time. When your customers realize you’re trying to save them time, it leads to brand loyalty.

Third, and finally, this tech enhances your brand in other ways because you can integrate logos and slogans into different screens. This helps to create a seamless branding experience from your website to your front desk.

Improved Employee Morale

Customer loyalty is an important cornerstone of a successful business. Of course, a successful business also has to have high employee morale. Fortunately, visitor management tech will provide just that!

Why higher employee morale? Like customers, your workers will be impressed by any technology that helps to save them time. And morale is always better when employees feel like they aren’t rushing around and juggling multiple responsibilities.

This technology is also at the forefront of keeping workplaces safe. In a time when workers understandably fear getting attacked by visitors, your own employees will feel safer with this technology in place. And that translates to better morale and greater loyalty toward their employer.

Get the Best Interactive Visitor Management Tool Today!

Now you know how interactive visitor management can help your business. But do you know who has the management technology you’ve been looking for?

Here at Alice, we specialize in the kind of visitor management tech your front desk needs. And we have trial options so you can experience the difference Alice makes. To learn more, just contact us today!

Since 2009, the percentage of schools that limit who can come and go from their grounds has increased to almost 100%. This effort is useful to protect the students but can also have a significant burden on the school staff. How can you increase security without demanding more of your school’s employees?

A visitor management system for schools can help ease this burden. This article will explain how to keep the same level of staff output without compromising student safety. By the end, you should understand why so many schools are choosing to use a visitor management system.

Comprehensive Security

By installing a visitor management system, you can start the process of limiting who can enter certain areas of the facility. Through the use of RFID readers as well as other methods, you can allow staff and visitors to sign themselves in and out. This will not only track when they have entered the school but also where they travel while they are there.

This method of tracking also allows you to limit access to certain areas of the school. If you have a visitor, you might want them to only be able to enter specific areas. Using a comprehensive security interface, you can do this and more, ensuring that they do not stray from their allowed locations.

This also helps to streamline the methods of checking if someone has the right to be in a specific place. If you want students and staff to have the agency query a person’s access right, they only need to ask them to use their access key and see if it works.

Faster Processing

Visitor registration can take up a lot of time for anybody working at the front desk of a school. This is especially true of repeat visitors, whom you might want to have the ability to enter or leave at will so long as it is related to their work.

Instead of needing your reception staff to write down the details of every person, you can offer them the use of an access token. Using this, they can record all their details on the token and use it whenever they enter. If the desk staff need more, they can still ask for it, but this would handle a lot of the basics.

Lack of Staff Distraction

Without any lobby management software, you might have staff who worry when they see someone new moving through the corridors. With student security at an all-time high, they might feel the need to question the visitor about their right to move through the school.

By creating a system that tracks these kinds of things, your staff will be more comfortable. They will know that anybody who has entered will have signed in using a detailed interface and have received access from the staff. This allows teachers and other staff to concentrate on their students instead of anything else.

As the visitors also spend less time around the entrance, reception staff can get on with other things that their role entails. On especially busy days, they will not need to register each visitor slowly. They could instead allow the system to perform most of the work.

Simple Interface

A well-made interface for visitors will allow your staff to have a degree of control over the access rights of visitors. Better software might also have a virtual receptionist or greetings for those who use the application. This allows the visitor to feel welcome even if your staff are all handling other issues.

Once a user checks in, the system can also offer a plethora of other information. This includes maps of the school, calendars of events, or instructional videos about the facility itself. Of course, for security reasons, you should limit this information to only people who need access to it.

Zero Busywork

By using visitor receptionist software, you can save all your staff time from some of the more detailed parts of their role. This allows them to focus on giving a friendly face to any guests instead. Tasks that a well-made automated visitor system can complete include:

Group Check-ins. By creating pre-made groups, you can ensure that all of a specific group enter or leave areas together. You can also check them all in at the same time instead of individually.

Employee notifications. A member of your staff might want to know when a specific individual enters the school. This may be for reasons of security or out of politeness.

With a good management system, staff members can request notifications when the person checks into the building. This prevents unexpected guests from surprising staff. It can also help prevent a person from feeling unwelcome by allowing the staff member to greet them faster.

Badge printing. On first entering an ID into the system, a management system should have the facility to create a unique badge based on these details. The method should not be complex, and the badge should contain the access token that the visitor needs to move around the school as necessary.

Face mask verification. COVID is still a relevant issue for many schools. Thus people should be encouraged to understand that many facilities still have rules about face masks.

A verification system can remind visitors to wear masks when necessary, at times when the school deems it prudent.

Temperature checks. Advanced visitor management systems even have hardware that can check the temperature of guests. This can provide an extra level of protection to the immune systems of everyone in the school and reduce the number of absences due to illness.

Pick a Visitor Management System for Schools

You should now have a better understanding of why a visitor management system for schools can help your security efforts. If you now want to ask for more details about what further benefits one of these would afford you, you can always get in touch with our sales team.

Our specialists can talk to you about what installing this kind of system entails and what it would grant. So, give us a call today and start your journey towards a safer, more efficient school campus.

According to research, you only have 50 milliseconds to make a good impression on your visitors. This means that to have happy customers, you have to have a good visitor sign-in process.

However, there are a few ways that you can improve the visitor experience.

Keep reading, and we’ll break a few of them down for you.

Invest in a Visitor Software

One of the first things you should do is invest in good visitor management software to streamline the entire process as much as possible. However, before you invest in any of the software, consider what you want out of the system.

Some of the factors you’ll want to consider before deciding is how many visitors you expect to see on a daily basis. Then, figure out how you want to manage the visitors who do come. For example, are you accepting them on a first-come, first-served basis or by appointment only?

Once you’ve decided on that, figure out what type of information you’ll need to collect from those visitors. For example, are you collecting their name and the company they work for? Do they have to sign an NDA or provide any other information for security reasons?

You’ll also want to make sure that the information is stored in a safe and secure way, especially when you’re handling precious information. You should read reviews and features of the software before you invest in it.

Keep in mind that some systems are cheaper, but they may not include all of the features you’ll need. There are also some products that will present themselves as a management system, but you need to ensure that the system will work with all of your requirements and previous applications.

Before you invest in a management system, make sure that you get a free trial as well.

Have Visitors Pre Register

One of the ways you can make your visitor sign-in process easier is by having people pre-register. This will start before they even walk in the door of your business.

You can invite visitors to information about their appointment or meeting, along with directions on how to get to your business. You can also ask them for some important information that can be filled out ahead of time.

Keep in mind that the communication you have with them beforehand will determine how the experience will go when visitors get to your building. The email can be branded and professional so that customers will already have a positive experience with your company and be in a good mood when they get to your business.

Provide Something for Visitors to Do

Some research has found that if you give people something to do while they’re waiting, their wait will feel shorter. So make sure that you give them something to do if they’re going to be waiting for a while; this will make them less irritable as well.

You could try offering snacks or refreshments, for example. You could even guests a password to the WiFi so that they can do something on their own phones.

You can also leave magazines, books, or tablets in the waiting rooms for guests to use. You may also want to have TVs playing in the waiting room to keep guests entertained.

You can also promote your business’s branding by including marketing materials, like newsletters or brochures.

Be Quick and Efficient

When visitors first walk into your business, your reception area will need to deal with a lot of information, and it can make it difficult to get visitors in and out of your office.

You can try and automate as much of the process by sending all of the information beforehand. You can also have tablets or other hardware where people can check-in. For example, they could take a picture with a tablet and then have the printer automatically print out a badge for them if necessary.

You can also use this software to automate approving IDs. This will ensure that all the visitors who are there are cleared to be there, and it also won’t create large lines of people waiting to check-in.

Have a Professional Lobby

As soon as people walk into the door of your business, you need to make a good first impression. Have a professional lobby that’s clean and updated. It should also be well-lit to make it seem welcoming and inviting.

If you have employees that are going to be working in the lobby, make sure that they understand how important of a role they have in greeting visitors and providing a great experience.

Have a Good Check-Out Experience

The check-out experience is just as important to leave a good lasting impression. Plus, having the check-out experience will invite your visitors to come back.

You can also ask them how their experience was and help them figure out how to exit your building if you have a large business.

You may also want to give them some branded swag before they leave. This will remind them of the great experience they had so that they come back. When you end a visit on a great note, then it will reflect greatly on your company, team, and brand.

Discover More About How Companies Can Improve the Visitor Sign-In Process

These are only a few things to improve the visitor sign-in process, but there are many other factors to consider.

We know that running a business can be stressful, but we’re here to make it a little bit easier for you.

Check out our website to learn more about how we can improve your sign-in process.

Effective office visitor management is more urgent than ever before. Unfortunately, incidents of workplace violence have been on the rise.

In 2021, the CDC reported that healthcare facilities, stores, and schools have the highest frequency of violent incidents. The agency recorded over 400 workplace violence events attributed to Covid-19 in a six-month period.

Can visitor management solutions help prevent this violence?

Yes, they can.

A visitor management system is an incredible asset when solving the problem of workplace violence. Moreover, these systems empower office managers to:

• Enhance the experience of all visitors
• Increase office management efficiency
• Improve employee morale and retention

These multifaceted systems can solve several problems with one device. But what does that mean for your office?

What Are Visitor Management Solutions?

Visitor management solutions are unique software programs that empower companies to register each guest with a unique ID and track their visit to the facility.

They can also use it to distribute security effectively as screening lists notify team members of potentially hostile individuals through private and US Consolidated Watch List screening services.

How Does a Visitor Management System Work?

There are various ways to implement a visitor management system to accomplish your goals.

A visitor management system generally has a camera or motion sensor that recognizes visitors entering. A virtual avatar greets them and then provides ways to connect with a remote live receptionist or their host via a two-way video call.

Once greeted, the system helps the visitor register and check in. Your team can either request they manually provide information using the interactive touch screen or ask them to scan a government-issued ID, such as a driver’s license.

Once the visitor completes the check-in process, the system notifies their host of their arrival.

Visitor management solutions can also perform a wide range of other tasks, including health verification, interactive directory information, and badge printing—among many others.

Visitor management solutions are customizable to help the system integrate into your office’s existing workflow seamlessly.

What Are the Benefits of Visitor Management Software?

Visitor management systems offer a wide range of benefits. Most can be divided into three categories:

• Greater visitor management efficiency
• Increased safety
• Elevated visitor experiences

Each benefit makes your office a better space for workers and guests alike.

Efficient, Low-Stress Visitor Management

Office visitor management solutions take the stress out of registering, tracking, and checking out visitors on your campus.

Employee turnover and resignations hit an all-time high in 2021. Many workers cite burnout and stress as factors in their decisions to quit.

Automating the stressful, tedious process of checking in visitors offers workers some relief. It also lets teams focus on the more engaging aspects of office management or front desk work.

Streamline Rote Management Processes

Visitor management systems can streamline a variety of rote visitor-interaction processes. For example, they can quickly:

• Check guests in and out
• Screen visitors
• Scan driver’s licenses
• Connect visitors to staff using two-way video or audio calls
• Notify relevant employees of a visitor’s arrival
• Display or print introduction documents and materials

Automating these procedures increases the overall efficiency of your office. It also moves guests through the line faster—decreasing tedious wait times for visitors.

Bring Down Office Management Costs

Visitor management solutions vary in cost, but even one subscription easily replaces the work of at least one front-desk employee.

In terms of value-added, businesses usually see 100% ROI on their investment in solutions like ALICE Receptionist in as little as two months. After using ALICE Receptionist for five years, the typical business saves $192,000.

Increase Employee Satisfaction and Boost Retention)

Reducing the number of repetitive tasks increases employee satisfaction.

Research suggests that the automated work of SaaS programs complements the work of human employees, and their satisfaction increases significantly. This can boost retention, so long as employees are not afraid the software will replace them.

Safety and Security

As tensions rise, security and safety in the workplace are paramount. During the Covid-19 pandemic, the number of violent incidents in healthcare facilities doubled compared to 2019.

While visitor management systems are not security systems specifically, they can be used to improve office security on multiple fronts.

Improve Visitor Safety

Management systems can improve your visitors’ safety. By creating a safe office environment for your team, it reduces the risks for visitors as well. Health and security screenings help create a safer experience by restricting access to high-risk visitors.

Systems can alert security teams to visitors who have been banned for aggression attempting to enter. ALICE Receptionist notifies security personnel so they can quickly and discreetly deal with potential threats before any visitors are harmed.

Enhanced Visitor Experience

Visitor management systems empower businesses to enhance their visitors’ experiences.

First and foremost, these solutions increase the speed at which guests can check in. This saves visitors’ time waiting in line—a task nobody enjoys.

It also minimizes the amount employees handing off visitor responsibilities. The visitor can directly reach their host, rather than going through team members unrelated to their visit, reducing frustration.

Elevate Public Perception of Your Brand

Visitor management solutions can earn your brand positive reviews.

When guests and employees alike feel safe, they talk about it. When their preferences are catered to, they appreciate it. And when communication flows smoothly, respect for your brand grows.

During checkout, the visitor can complete a survey about their experience at your office.

Which Visitor Management Solution Is Right for Your Office?

All visitor management systems offer certain benefits. But they aren’t all created equal.

If you think a system might be right for your brand but don’t know where to start, learn more about the factors that set systems apart. Ultimately, you know your organization best.

Elevate Office Efficiency with ALICE Receptionist

Visitor management solutions take efficiency to the next level. The right system makes everyone in the office a little bit safer. Office life runs smoothly. And guests know you care about their preferences.

ALICE is a premium solution trusted by experts. Ready to see what it can do for your office? Request a trial today.

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